SACNAS National Conference Code of Conduct
Together we… RESPECT ONE ANOTHER
SACNAS believes in a conference environment that is inclusive, supportive, and free from any forms of harassment or discrimination. SACNAS values and respects the rights and privileges of others and asks that you honor its mission and vision through compliance with The National Diversity in STEM Conference Code of Conduct, as defined:
- The conference is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, physical or mental disability, physical appearance, body size, race, national origin or ancestry, ethnicity, religion (including the lack thereof or religious dress and grooming), marital status, domestic partnership status, military or veteran status, or any other basis protected by federal, state, or local laws.)
- The conference promotes both professional development and personal growth. Therefore, any harassment, microaggression, intimidation, and/or insinuative behavior will not be tolerated.
- The conference upholds an illegal drug- and smoke-free* atmosphere for all conference events.
- The conference upholds an alcohol free* atmosphere for conference programming.
SACNAS does not tolerate harassment or discrimination of conference participants (attendees, sponsors, exhibitors, speakers, and/or guests) in any form. Violators of the policy—in part or entirety—will be asked to leave the conference immediately, may not return, and may be banned from future conferences and/or SACNAS participation, including volunteer service and/or future event attendance.
This National Diversity in STEM Conference stands as a testament to those working to bring about positive changes and opportunities for underrepresented minorities. In the event that you find yourself in an uncomfortable situation, reach out to a SACNAS conference staff member immediately.
SACNAS would like to thank our conference attendees in advance for respecting all conference policies.
Harassment, microaggression, intimidation, and/or insinuations are hurtful and interfere with other attendee’s experience and participation in The National Diversity in STEM Conference. These behaviors are inappropriate and unacceptable. Inappropriate behavior can take many forms such as: slurs, jokes, derogatory statements, foul or obscene language, offensive clothing, stalking, gestures, pictures, drawings, violating personal space by impeding or blocking another person’s movement or otherwise physically interfering with them, harassing photography or recordings, offensive emails, texts, or voicemail messages, or social media postings.
Consequences of Inappropriate Behavior
Inappropriate behavior will not be tolerated. If asked to stop behaving inappropriately, you should comply immediately. SACNAS reserves the right to refuse entry to or remove any party from the event at any time. All determinations are at the sole discretion of SACNAS, and the decision of the leading SACNAS representative and/or committee will be final. Inappropriate behavior can take many forms such as: slurs, jokes, derogatory statements, foul or obscene language, offensive clothing, stalking, gestures, pictures, drawings, violating personal space by impeding or blocking another person’s movement or otherwise physically interfering with them, harassing photography or recordings, offensive emails, texts, or voicemail messages, or social media postings.
- Severe breaches of this Conference Code of Conduct may result in disqualification from participating in future events.
- Individuals expelled due to violating this Conference Code of Conduct will not be eligible for a refund or other consolation.
What To Do About Inappropriate Behavior
If you witness or are subjected to inappropriate behavior or have any other concerns, notify a SACNAS staff member as soon as possible. If you cannot find a SACNAS staff member close by, please visit the registration booth or the SACNAS expo booth and ask for a SACNAS leadership team member. If you have questions in advance of the conference regarding The National Diversity in STEM Conference Code of Conduct or its implementation, please email Eben Lindsey, SACNAS Director of Programs, at email@example.com.
Smoke & Alcohol Policies
The smoke-free policy applies to the convention center, meeting rooms, public spaces, and any additional rooms/locations used offsite for official conference activities. The use of e-cigarettes, vaporizers, and related products are also prohibited.
Conference attendees are required to adhere to individual hotel smoke-free policies and individual venue smoke-free policies (e.g. universities, corporate headquarters, etc.)
The following can be exempted from the conference alcohol policy restriction, with prior written approval of SACNAS:
- Any sponsored event held offsite for professionals (21 and over). These events must be approved in advance by SACNAS but are the sole responsibility of the sponsoring organization.
- Any funder and/or partner cultivation, stewardship, or appreciation event off-site for professionals (21 and over).
- Additional exemption requests will be considered on a case-by-case basis.
Family Participation Policy
The Family Participation Policy extends to all minors (ages 17 and under). All conference attendees must be 18 years or older, except during our one public event: Pow Wow (all ages).
- Infants (up to 12 months) can stay with their parent throughout the conference. SACNAS will provide a lactation room at the convention center for nursing and/or bottle-feeding parents.
- Children will be allowed to attend the Pow Wow.
Disclaimer: In the event that children are brought to the convention center and SACNAS events, the parent/guardian is the sole responsible party. If the child/ren do not qualify for the infant policy, the conference participant will be asked to adhere to the family participation policy and remove the child/ren from the conference. SACNAS will not be responsible for any injury, illness, death, loss, damage, expense, cost or other sum to any child/ren brought to the conference or any related conference activities.
Social Media Policy
As a thought-leader for STEM diversity and a mentoring organization, SACNAS encourages a proactive and constructive dialogue. In the SACNAS spirit of diversity, social justice, and acceptance for all, we ask that you please respect the following guidelines on social media:
- Structure your critiques in a proactive and constructive way
- No profanity or expletives (explicit or implied)
- No racial epithets
- No homophobic or transphobic language
- No denigrating or bigoted remarks
- No attacking individuals or groups
- No discriminatory or offensive language towards: differently-abled persons, the LGBTQIA community, or people from other ethnic or religious backgrounds
- No commentary, content and/or images that are pornographic, proprietary, harassing, libelous, or that can create a hostile and toxic conference environment
SACNAS Reserves the Right to Moderate and Block Content: 2020 SACNAS conference attendees should be aware that SACNAS will monitor and moderate attendee posts mentioning SACNAS and using the hashtag #2020SACNAS, #SACNAS2020, or any other hashtags associated with SACNAS’ National Diversity in STEM Conference. Failure to follow the above guidelines may result in posts being blocked on the displayed social wall.
Information & Data
This conference and general websites may collect voluntarily submitted information including a user’s email address, phone number, address, first and last name, and any additional information submitted when filling our general or embedded data forms. In addition, this site may collect information about travel dates, etc. We do not store credit card information entered onto either aforementioned sites.
The protection of your personal data is extremely important to us. We follow generally accepted standards for data protection and maintain best practice safeguards. When users submit personal data, additional safeguards are deployed as an additional protective measure. All safeguards are continually updated and monitored by our professional team and/or a third-party technology contractor.
Conference registrations are NOT eligible for cancellations, no exceptions.
Regular attendee (students, postdocs, & professionals) registrations are non-transferable.
- Registrations purchased during the Advance Pricing period will have the option to cancel by August 1 minus the $250 cancellation fee. Contact firstname.lastname@example.org for assistance.
Exhibitor registrations are transferable (swaps allowed). Contact email@example.com for assistance.
- Registrations purchased during the Advance Pricing period will have the option to cancel by August 1 minus the $250 cancellation fee. Contact firstname.lastname@example.org for assistance.