SACNAS National Conference Code of Conduct


Together we… RESPECT ONE ANOTHER

SACNAS believes in a conference environment that is inclusive, supportive, and free from any forms of harassment or discrimination. SACNAS values and respects the rights and privileges of others and asks that you honor its mission and vision through compliance with The National Diversity in STEM Conference Code of Conduct, as defined:

  • The conference is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, physical or mental disability, physical appearance, body size, race, national origin or ancestry, ethnicity, religion (including the lack thereof or religious dress and grooming), marital status, domestic partnership status, military or veteran status, or any other basis protected by federal, state, or local laws.)
  • The conference promotes both professional development and personal growth. Therefore, any harassment, microaggression, intimidation, and/or insinuative behavior will not be tolerated.
  • As a thought-leader for STEM diversity, SACNAS encourages a proactive and constructive dialogue. Therefore conference participants are asked to respect the following guidelines while participating in the virtual conference, including video conferencing, live chat, live stream, email, and social media:
    • Structure your critiques in a proactive and constructive way
    • No profanity or expletives (explicit or implied)
    • No racial epithets
    • No homophobic or transphobic language
    • No denigrating or bigoted remarks
    • No attacking individuals or groups
    • No discriminatory or offensive language towards: differently-abled persons, the LGBTQIA community, or people from other ethnic or religious backgrounds
    • No commentary, content and/or images that are pornographic, proprietary, harassing, libelous, or that can create a hostile and toxic conference environment

SACNAS does not tolerate harassment, discrimination, or inappropriate behavior (as defined below) toward or by conference participants (attendees, sponsors, exhibitors, speakers, staff, vendors, and/or guests) in any form. Violators of the policy—in part or entirety—will be asked to leave the conference immediately, may not return, and may be banned from future conferences and/or SACNAS participation, including volunteer service and/or future event attendance.

This National Diversity in STEM Conference stands as a testament to those working to bring about positive changes and opportunities for historically underserved populations. In the event that you find yourself in an uncomfortable situation, reach out to a SACNAS conference staff member immediately or click here to submit a concern.

SACNAS would like to thank our conference attendees in advance for respecting all conference policies.

Inappropriate Behavior

Harassment, microaggression, intimidation, and/or insinuations are hurtful and interfere with other attendee’s experience and participation in The National Diversity in STEM Conference. These behaviors are inappropriate and unacceptable. Inappropriate behavior can take many forms such as but not limited to: slurs, jokes, derogatory or discriminatory statements, foul or obscene language, offensive clothing, stalking, gestures, pictures, drawings, harassing photography or recordings, offensive emails, direct messages, texts, voicemail messages, social media postings or any other content in any other form than can create a hostile or toxic conference environment.

Consequences of Inappropriate Behavior

Inappropriate behavior as outlined above will not be tolerated. If asked to stop behaving inappropriately, you should comply immediately.

SACNAS Reserves the Right to Moderate and Block Content: 2020 SACNAS conference attendees should be aware that SACNAS will monitor and moderate attendee posts mentioning SACNAS and using the hashtag #2020SACNAS, #SACNAS2020, or any other hashtags associated with SACNAS’ National Diversity in STEM Conference. Failure to follow the above guidelines may result in posts being blocked on the displayed social wall.

SACNAS reserves the right to refuse entry to or remove any party from the event at any time: All determinations are at the sole discretion of SACNAS, and the decision of the leading SACNAS representative and/or committee will be final.

  • Individuals expelled due to violating this Conference Code of Conduct will not be eligible for a refund or other consolation.
  • Severe breaches of this Conference Code of Conduct may result in disqualification from participating in future SACNAS events.

What To Do About Inappropriate Behavior

If you witness or are subjected to inappropriate behavior or have any other concerns, notify a SACNAS staff member or click here to submit a concern. If you have questions in advance of the conference regarding The National Diversity in STEM Conference Code of Conduct or its implementation, please email Eben Lindsey, SACNAS Director of Programs, at eben@sacnas.org.

Smoke & Alcohol Policies

The smoke and alcohol free policy applies to virtual meeting rooms, live streams, and any additional rooms/locations used for official conference activities. The use of e-cigarettes, vaporizers, and related products while on screen are also prohibited.

The following can be exempted from the conference alcohol policy restriction, with prior written approval of SACNAS:

  • Any sponsored event held offsite for professionals (21 and over). These events must be approved in advance by SACNAS but are the sole responsibility of the sponsoring organization.
  • Any funder and/or partner cultivation, stewardship, or appreciation event off-site for professionals (21 and over).
  • Additional exemption requests will be considered on a case-by-case basis.

Social Media Policy

As a thought-leader for STEM diversity and a mentoring organization, SACNAS encourages a proactive and constructive dialogue. In the SACNAS spirit of diversity, social justice, and acceptance for all, we ask that you please respect the following guidelines on social media:

  • Structure your critiques in a proactive and constructive way
  • No profanity or expletives (explicit or implied)
  • No racial epithets
  • No homophobic or transphobic language
  • No denigrating or bigoted remarks
  • No attacking individuals or groups
  • No discriminatory or offensive language towards: differently-abled persons, the LGBTQIA community, or people from other ethnic or religious backgrounds
  • No commentary, content and/or images that are pornographic, proprietary, harassing, libelous, or that can create a hostile and toxic conference environment

SACNAS Reserves the Right to Moderate and Block Content: 2020 SACNAS conference attendees should be aware that SACNAS will monitor and moderate attendee posts mentioning SACNAS and using the hashtag #2020SACNAS, #SACNAS2020, #SACNASvirtual, or any other hashtags associated with SACNAS’ National Diversity in STEM Conference. Failure to follow the above guidelines may result in posts being blocked on the displayed social wall.

Information & Data

Information Collection

This conference and general websites may collect voluntarily submitted information including a user’s email address, phone number, address, first and last name, and any additional information submitted when filling our general or embedded data forms. In addition, this site may collect information about travel dates, etc. We do not store credit card information entered onto either aforementioned sites.

Data Protection
The protection of your personal data is extremely important to us. We follow generally accepted standards for data protection and maintain best practice safeguards. When users submit personal data, additional safeguards are deployed as an additional protective measure. All safeguards are continually updated and monitored by our professional team and/or a third-party technology contractor.

Please note: SACNAS does not sell “attendee lists”. If you receive an email attempting to “sell SACNAS’ attendee list” this is SPAM and not sanctioned or authorized by SACNAS. We recommend that you delete the email immediately and do not reply or engage with the sender.

Cancellation Policy

Conference registrations are NOT eligible for cancellations, no exceptions.
Regular attendee (students, postdocs, & professionals) registrations are non-transferable.

  • Registrations purchased during the Advance Pricing period will have the option to cancel by September 15 minus the $150 cancellation fee. Contact reg@sacnas.org for assistance.

Exhibitor registrations are transferable (swaps allowed). Contact exhibits@sacnas.org for assistance.

Questions?

Please email info@sacnas.org or call (831) 459-0170